Ocoee Event Center

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Event Specifics

1. Can I have music outside on the patio and/or Events Center?: Written approval from Parks and Recreation Department is required for any music to be played outdoors.

2. When do I hold my ceremony rehearsal?: A 1 hour block for rehearsals is included in your rental rate. Rehearsals may be scheduled 30 days in advance and must take place Monday through Thursday (excluding holidays) between 8 a.m. and 4:30 p.m. based on availability.

3. Can my flower girl throw rose petals?: Only silk flower petals are permitted in the plaza. Rice (including puffed rice or biodegradable rice), birdseed, natural flower petals, confetti, glitter or other similar materials (i.e. loose objects such as pearls, crystals, rhinestones, etc.) may not be used inside or outside the Ocoee Lakeshore Center - Community Center. Bubbles are only permitted outside.

4. Can I use sparklers for my wedding exit?: Sparklers are permitted outside of the Ocoee Lakeshore Center - Community Center for your exit. However, all sparklers must be disposed of properly meaning the used sparkler must be discarded in a bucket of water or sand provided by the renter. Failure to dispose of sparklers properly will result in a loss of the damage deposit.

5. How may I decorate?: Decorations are permitted within reason. They must be approved by the Parks and Recreation staff no less than 10 days prior to your event and must be removed at the conclusion of your event. Decorations may not be affixed to the walls, doors, windows, window coverings, painted surfaces or hung from the ceiling. The use of tape, tacks, nails, staples, etc. are not permitted to attach your decorations. Fog/smoke machines, dry ice, and/or open flames are not permitted. However, the use of candles enclosed in glass, such as votive and hurricane lamps may be permitted with prior approval.
Rice, birdseed, natural flower petals, glitter, confetti, or other similar decorations are prohibited. The use of helium balloons is allowed in the Ocoee Lakeshore Center - Community Center, however, if helium balloons become detached from a display, the labor cost to retrieve the balloons will be charged to the renter.

6. Can I serve alcohol?: All alcoholic beverages must be served via your select caterer. Please contact your select caterer to learn their policies and procedures regarding alcohol service. A fee of $100 is required for events where alcohol is served. A copy of the liquor liability binder must be submitted 30 days prior to the event date. If the event is reserved in less than 30 days, the renter has 5 days from the contract date to summit the liquor liability binder, otherwise forfeits the privilege and incurs a $25 fee. The City of Ocoee supports responsible drinking at all times.

1. Can I choose my own vendors?: All caterers must be registered and approved by the City of Ocoee. Non-catered food brought in for the event must be cooked beforehand. The kitchen is available for chilling or warming food and storing only.

2. Can I have a DJ or band in the Grand Ballroom for my reception?: Yes. The DJ must be a registered and approved vendor. The City of Ocoee has a standing noise ordinance which will be provided to the DJ/band.

3. Can I have items delivered, such as from my caterer, florist, DJ, etc?: You must arrange for your deliveries to occur during your rental period. If you need to get in earlier, you must adjust your 8-hour block to appropriately include the time you wish to enter. Delivery is available through the main building entrances unless otherwise noted. Do not block building entrances. Parks and Recreation staff are not authorized to sign for your deliveries, so you must provide an authorized person to sign for any deliveries; and due to space and security concerns, items cannot be stored for your event.

4. Can I come anytime and view the building, to meet my caterer or florist, etc?: Please contact the Parks and Recreation Department office at 407-877-5803 to make your reservation, reschedule or cancel an event, or for additional facility information. Office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.

1. Is there a damage or security deposit in addition to my rental charge?: A Damage Deposit of $400 is required for a rental on Monday through Thursday. Events held on Friday, Saturday, Sunday, and holidays will require a Damage Deposit of $700.

2. How late can I stay?: Caterers may have prearranged time to set up or clean up prior to your event. Your event must end and all guests must vacate the premises by the end of your rental time. We do not rent past 12 a.m.

3. What if we’re having a great time and stay later than our rental period?: You will be charged the standard hourly rate for any time that you are in the building past your rental period. There is no discount unless it is booked beforehand in your contract. No events can pass 12 a.m.

4. Will I receive a refund if we leave early?: No refunds will be given. Please follow your contract time accordingly.

1. How far in advance can I book a rental?: The Ocoee Lakeshore Center - Community Center can be booked 12 months in advance. Reservations made 12 months in advance are open to the public on the first business day of the month (Ex. You can book December 13, 2014 on December 1, 2013).

2. Are my rates subject to change once I've signed a contract?: Signed contracts 12-18 months prior to the event date are subject to an increase of 10% or less of your contracted rate. If your rental is within 364 days of your event then your contracted rate will not change.

3. What is the process for reserving a rental space?: Reserving a rental requires you to fill out a facility use application with Parks and Recreation personnel. Rentals are on a first come first serve basis and require a reservation fee to secure your date. The reservation fee may be higher depending on time until the event.

4. When can I come by to make my reservation and sign my contract?: Facility use applications must be signed in person Monday through Thursday from 8 a.m. to 5 p.m. and Friday from 8:30 a.m. to 4:30 p.m. by appointments. Please call ahead to schedule tours and to check staff availability.

5. Can you pencil me in for a rental?: Courtesy holds may be accepted and are held for a maximum of 5 business days. In that time, it is not guaranteed that Parks and Recreation staff will call you prior to your courtesy hold expiration. Courtesy holds can be made in person or by phone. Unfortunately 5 day holds do not apply to reopened dates due to cancellations.

6. How many parking spaces are available?: The Ocoee Lakeshore Center can accommodate 71 vehicles. Overflow parking is available for larger groups if necessary.